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The Office Management Trick for Startups

Coworking involves individuals from multiple companies sharing the same space, which has all the regular amenities of an office: supplies, equipment, and Wi-Fi.
Startup Business People Writing on White Board Sharing Planning

Why sharing space is a good thing

Coworking involves individuals from multiple companies sharing the same rented work space, which has all the regular Amenities of an office: supplies, equipment, and Wi-Fi. While it’s not a widespread practice with larger companies, it can be a useful space management tool for start-ups.

Large companies may find that their staff numbers make Coworking a headache. However, the practice can still be useful to larger businesses in certain cases—when they’re in the process of moving, for example. Besides providing a space for workers that isn’t a tiny office with three rooms, Coworking offers several benefits.

It can save workers costs

Coworking saves mobile workers money. While working from home does save gas money, it does mean spending money on utilities in their homes—gas, electric, water, etc. Working in coffee shops? Not the best solution either, because there can be a limit to how long someone can use the Wi-Fi. Plus, if they need to use a copier or fax machine, they’re out of luck. Coworking offers the convenience of working in a space that has everything they need without the associated costs of other remote locations.

It can provide a new kind of work environment

For freelancers and mobile workers, the downside of working from home is that it can get lonely and monotonous. Coworking provides a more social, engaging alternative. For office-dwellers, the mix of different people from different companies puts a new spin on their work surroundings. You get the benefits of interacting with other people, avoiding the isolation that can result from freelancing or remote working.

It can attract young employees

Coworking is most common among millenials in their late 20s or Early 30s, according to the Coworking magazine Deskmag. They like the casual, come-as-you-please nature of Coworking Spaces that remain open for 24 hours. For companies that want to attract young talent but don’t want to adopt working from home, Coworking can be a good compromise.

Tips for managing your Coworking Space effectively

Plan your hours carefully

Coworking Spaces are like typical businesses in that they’re busiest during normal business hours. If you need to be a little more productive than usual, come in as soon as the space opens. That will give you a few hours to concentrate. Alternatively, if you’re not a morning person, try visiting in the Early evening, when most people will have cleared out.

Round Tables
Round Tables at West Quay Offices

Bring earbuds

In an ideal world, every person using a Coworking Space will keep the noise level to a minimum. In the real world, that probably won’t be the case. If the surrounding sounds get too distracting, you can shut them out with earbuds or noise-cancelling headphones. Plus, having earbuds on hand also allows you to watch videos, listen to music, or do anything requiring sound from your laptop without disturbing others.

Young Woman Enjoying Loud Music

Be respectful of others

Treat the space like you would a permanent work setting: Keep the common areas neat. If you’re only using a desk for the day, clear it off when you’re done. Finally, step outside if you need to have a long phone conversation with someone. You don’t want to be the noisy neighbour.

Book space for your needs

Coworking Spaces have a mix of different areas. There are private offices and quiet spaces. There are Meeting Rooms and collaborative spots. Think about your needs: Will you be hosting any guests? Are you holding any meetings? Completing a project that requires your complete focus? Book your space accordingly.

Large Meeting Room
Large <span class=tooltipsall tooltip post id 6653 classtoolTips6653>Meeting Room<span> at West Quay Offices

Network

One of the best things about Coworking Spaces is that they bring together people from vastly different fields. Business managers rub shoulders with graphic designers. Developers cross paths with SEO strategists. Take the opportunity to network and build connections. Many Coworking Spaces hold events or classes that Members can attend for a discounted rate. Take advantage of one of these events, or ask someone if they’d like to grab a cup of coffee with you after hours. The potential for networking is enormous.

While a Coworking Space isn’t quite the same as a traditional office, the same rules seem to apply. Of course, any of these tips could also apply to a more permanent working environment, too. Just remind your coworkers to practice the same office etiquette in the Coworking Space as they would at any regular office.

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