West Quay Offices Logo
Close this search box.

Smart Workspaces

West Quay Offices is a technology optimized workspace designed to increase productivity and provide ease of access for individuals working within the space.

A smart workplace is considered a high-tech, data-driven workplace in which analytics, technology, and a human touch help to improve the office environment. A smart workplace contributes to the productivity, wellbeing, involvement, and experience of members.

By combining software and hardware, technology meets interaction. With the help of analytics, a better understanding of member behaviour is established, pointing out how the environment stimulates better work processes. When optimising work processes, you can save costs and make more efficient use of available floorspace. This creates possibilities to make the office more sustainable and reach sustainable goals.

Smart workspaces also play a major role in the changing office landscape. Hybrid working is the way to work in the future. Technology is very important, as it enables connectivity and collaboration between remote and in-office workers. The term “smart” does not only relate to smart workplaces but also to smart visitor management, smart resource bookings, smart information collection, and digital signage.

And these technologies are already built into West Quay Offices and evolving each day. When you walk into our spaces, thousands of lines of code start to run for your productivity and well-being. Our space recognizes it’s members, adjusts climate, lights, and amenities for each person.

What are the benefits of smart workspaces in

West Quay Offices Logo

Smart offices are popular for a very good reason – they can make all the difference to your business. Here are just some of the benefits:

  • Member Experience and Wellbeing

    By providing easy tools for resource booking, visitor management, and access control, members and their teams will experience our workspaces as a seamless experience, incentivizing more frequent visits. By analyzing what members use, we can create an environment that is completely catered to what our members need for optimal well-being.

  • Increased Productivity

    Smart workspace technologies can help everyone do their jobs more efficiently, with faster communication, improved collaboration, and better time management.

    While this may mean different things to each company, IoT solutions help to maximize the productivity of all businesses. For some, it may mean keeping certain work environments within a range that encourages maximum productivity, while others may wish to be able to do work in a particular area and be alerted when a customer arrives.

  • Better Collaboration

    Crucial among the benefits of transitioning to smart office spaces is improved productivity. In such a setting, members can use applications to manage and monitor their workflow seamlessly. Often leveraging Internet of Things (IoT) technologies, these applications seamlessly integrate functionalities like task scheduling, time tracking, or even office tracking for available resources. Such conveniences significantly minimize interruptions in workflow and foster an environment conducive to high productivity levels.

  • Enhanced Security

    Smart workspaces tend to be more secure, especially from a cybersecurity perspective. The reason behind this is that smart office technologies often come with built-in security measures.

  • Improve Work Engagement

    Members who are most satisfied with their workplace are also the most engaged. They come to work energized and are ready to generate ideas to make good progress each day. The foundation of a smart office is the use of the Internet of Things (IoT). It is an intelligent ecosystem that manages various working conditions with the help of several connected devices.

What Makes Our Workspaces Smart?

“Smart” is a very loose label these days. You know what a smart TV is, or a smartphone. But when it comes to larger, more complex things, like workspaces, there are various elements and features to consider.

As a general rule, office space is smart if it’s equipped with technology that enables, augments, and supports your work, ideating, and product delivery. Whether you work in SaaS, manufacturing, or virtually any other business, a smart office should make your work simpler and more efficient.

Automated Lightning

Smart lighting is one of the features that can make a noticeable difference in how productive and comfortable you are during the day. Automated lighting can detect motion within our workspaces and respond accordingly, dimming or brightening up to create just the right atmosphere. We use colours to give you signals. If a resource room has green lighting inside, it means it is free for your usage. Or if the meeting room’s TV backlight changes to red, it means your booking has ended.

Intelligent Climate Control

Intelligent climate control systems detect preferences, usage patterns and regulate temperatures accordingly. It is proven to have significantly improved member morale and productivity. Our workspaces and each private office measure temperature and humidity and provide the best air conditioning in the presence of members.

Air purifiers with a HEPA filtration system that remove 99.97% of pollutants and allergens from the air are all around West Quay Offices.

While we run a purification cycle for all the air in our work spaces in the early morning, air purifiers work continuously throughout the day. You can also see air measurements on display and enjoy the purified air all day long.

Meeting rooms are also equipped with its own air purifier, and we run a purification cycle before and after each meeting so you can breathe your own purified air.

An essential component of any contemporary workspace is making sure the office is safe and only our members can access it. We provide you with a number of solutions to facilitate access control, so you and your team can rest assured of the safety and security of your office. Track your team’s attendance and create work schedules.

Take control of who is allowed to visit your business and simplify your visitor management. Make sure that your visitors are aware of where they need to go and that you or the employee they have come to see are not keeping them waiting.

Go ahead and video chat with the whole team. In fact, invite everyone you know. Our virtual meeting rooms are a fully encrypted video conferencing solution that you can use all day, every day, for free — with no account needed.

IT security is a set of cybersecurity strategies that prevents unauthorized access to organizational assets such as computers, networks, and data. It maintains the integrity and confidentiality of sensitive information.

Fully administered by us in our workspace and controlled by our smart office hubs and routers. Power your customer experiences across the journey. Local or toll-free numbers, virtual receptionist / auto attendant, complimentary Cisco phone.

Let our virtual receptionist welcome your calls with a greeting, connect calls to phones on your desk or redirect calls to your mobile phone if you are not at the office. Make your company seem larger and more organized.

Team Shared Folders are a powerful file collaboration feature that helps centralize your data. Your team gets instant access to the same documents, folders, and files, right from their desktop computers, mobile devices, and the web.

Make the most of our meeting rooms. Find the most important information relating to the rooms in West Quay Offices through our digital signage and kiosks.

Make instant bookings through tablets while you are walking through the corridors of West Quay Offices.

A business VPN will allow you and your employees to connect to the office servers remotely, as if you were working from the office!

So basically, with the business VPN that we offer, any user will have a direct connection to your computer or server in your private office on your secure VLAN.

West Quay Officers offers you space to secure your data on our servers and disc arrays located at the office. Reachable as a network drive with ultra-high speeds. You can synch your important data while you are working through the day to our server.

Our mobile application is not just their key into the space; it is their key into the heart of their community. Doubling up as a social networking device, a meeting room booker, a discussion forum, an important document wallet, and so much more.

Hybrid Office Spaces

The integration between Google Calendar and the West Quay Offices Portal helps to keep all your booking calendars synchronized at all times. Book our resources directly from your Google calendar.

You can connect your Outlook calendars with West Quay Offices. Once your Office 365 is connected, you can start booking resources in West Quay Offices directly from your Outlook calendar.

Connect your Apple Calendars through your account on the Members Portal. This allows you and your team to book resources directly from your Apple calendar.

Product planning, tasks, business model, SWOT analysis, notes, calendars, and many more. Founders can discuss product planning with their team so that all the ideas and planning stay in the same place.

Make bookings directly from Microsoft Teams. Teams users have access to all the views in the Members Portal Bookings section.

Members and customers placing bookings in our resources will be able to add their Zoom Meeting link to emails for their visitors. Visitors can easily join from the email sent.

Frequently Asked Questions?

We would like to take a moment to answer some of the most common questions.

If you can think of any others, feel free to contact us and ask.

Have a question about Teams? Find the answer among these frequently asked questions.

Smart Workspaces

  • What is a Smart Workspace?

    A Smart Workspace or Workplace is considered a high-tech data-driven work environment in which analytics, technology, and a human touch help to improve the office environment. A Smart Workspace contributes to the productivity, wellbeing, involvement, and experience of Members.

  • What are the advantages of smart workspace technology?

    Smart workspace technology has many advantages for the office environment. Smart technology makes tasks easier by automating processes, providing insights, improving efficiency and productivity among members and their teams. In general, it allows people to achieve their goals faster thanks to office space optimisation.

  • What are the trends in future offices?

    Trends in offices change according to society’s values. While offices used to be perceived as grey and boring, people currently want offices to provide them with a safe space for creativity and collaboration.

  • Why sustainability important in smart workplaces?

    Sustainability is currently one of the most talked about subjects. People are becoming more and more environmentally aware, wanting to live and work sustainably. West Quay Offices participitate into this development by using sustainable materials in designing our workspaces and offering sustainable materials for our members to work with.

  • What is future-proof office?

    Nowadays, people see the office as a space where members can make real contact and where creative freedom is stimulated. Where the office used to be a place for work, it is now a social destination.

    It is crucial that modern companies fulfil their new function by tailoring the working environment to the needs of their employees. Not only does the office of the future look impeccable, but it is also functional, and supportive of its users, using modern smart workspaces. The ideal office is innovative and always looking for improvement. This is what we provide for your company in West Quay Offices

  • How our smart workspaces support hybrid working?

    The popularity of hybrid working has been on the rise for the past couple of years. Working from home is easier than ever, with the current technology. New team members highly value this working style, as it gives them more freedom and autonomy over their working day. As a company, you need to make sure that both working from home and at the office are attractive. With the tools West Quay Offices provide, we make sure your team Members can collaborate, wherever they work from.

  • Why our smart workspaces are responsive as well?

    Diversity has never been more important to the world. It is important to stimulate having people from different backgrounds in our workspaces, as this brings about different strengths and stimulates creativity. While diversity is overall beneficial for every team, we kept in mind that bringing in different people comes with different working styles. Every person is different and therefore works best under different conditions. We want to make sure all of our members feel considered and thought about, all our members must feel important and valued to West Quay Offices.

  • Why innovative technology matters?

    In order to make working at the office most attractive for your members and their teams, it must be easy and flexible. Members and their temas shouldn’t just be working with technology, our technology should work for our members. We built software and interfaces that connects our members even better, such as resource booking and access management systems. With these systems, our members are able to collaborate more easily, for example by booking a room to meet each other at a convenient time, or by reserving several desks beside each other for quick and direct communication. Solutions such as digital signage are used for important updates and messages.

  • What is Internet of Things?

    IoT refers to the ‘internet of things’. This is a term used to describe physical devices complete with sensors or software that enables them to connect to other devices or systems over the internet e.g. a wearable exercise tracker that connects to your smartphone.

    In West Quay Offies, our environment enabled with IoT technology, from lighting sensors to desk occupancy monitoring.

  • What about my privacy?

    This is not about being a “Big Brother.” With Smart Workplace technologies, we collect data about Member performance, office use, customer behaviour, and other metrics without intruding on people’s privacy. This allows us to make better decisions and optimize our processes and resources. Data is processsed on our office hub and servers without using any Member names, it is not being shared to any 3rd parties outside of our promises or ny cloud services. We process data ourselves in the same office you work in. All data is deleted after 30 days except the Member data which can be find in our Members’ portal for billing, teams and time tables.